Job Opening: Executive Director

The Harlow (Kennebec Valley Art Association) is seeking an independent and creative chief executive to lead our member driven, community-based nonprofit and advance our mission to connect and celebrate art, artists and community.

The Harlow is owned by the Kennebec Valley Art Association (KVAA), a membership-based 501(c)3 nonprofit organization founded in Augusta in 1958. The KVAA established The Harlow in downtown historic Hallowell in 1963. Over the past five decades we have shown the work of literally thousands of Maine artists. The Harlow now serves the central Maine community as an arts and cultural center. The gallery is also a destination for art lovers and cultural tourists from all over the state of Maine and beyond. We bring between 6,500 and 7,000 visitors to Hallowell annually. We are supported by over 300 artist and community membership households. The Harlow logs between 600 to 800 visitors monthly on average, drawn primarily from the greater Augusta region, but many will drive an hour or more to see a show at the Harlow. The Harlow was voted “Best Gallery in Maine 2015” by readers of Down East Magazine by popular vote.

The Harlow is a small organization governed by a seven-member board of directors. Current staffing (full and part time) includes an Executive Director, a Gallery Manager, and a Marketing Manager. The new Executive Director, working in conjunction with the board and existing staff, will have the opportunity to review existing job duties to ensure optimal benefit to both gallery and staff. For a full description of the position and its responsibilities, please see below.

Anticipated starting salary: $37,500 plus a possibility of bonuses. To apply, send an email with a cover letter detailing your qualifications, resume, and salary requirements to

Resumes will be considered until position is filled. Interviews will begin in early April. The Harlow is an equal opportunity employer.


Executive Director | Kennebec Valley Art Association | The Harlow

Full-time, hours flexible depending on programmatic needs. Occasional weekend and evening hours required.  

The Executive Director (ED) implements the strategic goals of the (KVAA) as determined by the board of directors and supports the Board in fulfilling its governance function. The ED is responsible for organization, direction and administration of the Harlow Gallery and the KVAA, including all policies, programs, and services and oversees the design and implementation of development and fundraising activities in partnership with the Board of Directors and the Fundraising Committee.

Essential Job Duties and Responsibilities:

– Oversees to ensure effective planning, marketing and promotion of exhibitions and events at the Harlow Gallery and off-site.
– Oversee exhibition installation and de-installation, art storage and handling and gallery wall care.
– Oversee the Exhibition Committee in creating a dynamic, varied and high quality schedule of exhibitions and related programming.
– Work with the gallery manager to evaluate current, ongoing programs and services to assure cost effectiveness and relevance to the membership and to the general community.
– Review and update membership benefits regularly to ensure relevance and value to both artist and community members.

Board Support and Leadership:
– Work in partnership with the Board president to plan meeting agendas, and provide all supporting materials in advance of board meetings.
– Bring issues relating to governance and policy to the Executive Committee in a timely manner for resolution.
– Support the Nominations Committee in recruiting and integrating new Board members and providing ongoing leadership development and maintain Board interest and enthusiasm.
– Serve as liaison between Board and staff, members of the Kennebec Valley Art Association, and other constituents.

– Lead annual fund, capital campaigns, membership drives and other solicitations in partnership with the Fundraising Committee, Gallery Manager and Board.
– Identify and recruit exhibition and event sponsors to meet budget goals. Lead Fundraising Committee and Board in making asks.
– Assist Fundraising Committee and Board in planning, organizing and marketing fundraising events.
– Develop and submit grant proposals on behalf of the KVAA. Maintain and follow an up-to-date calendar of grant possibilities and fundable projects.
– Manage grant follow up requirements and reports
– Lead and oversee member and volunteer development
– Develop and maintain a high quality donor, member and volunteer database and ensure data entry is timely and accurate.

Budgeting, Staff & Fiscal Oversight:
– Develop KVAA annual budget in partnership with Financial Committee for full Board approval.   
– Determine staffing requirements and configuration within budgetary authorization and program expectations.
– Supervise staff, including hiring, training, review of time sheets and annual evaluations. Organize regular staff meetings to strategize, plan and assign tasks.
– Work with Board to develop and maintain personnel policies and procedures that fully conform to current laws and regulations. Set work standards and job responsibilities for employees.
– Ensure monthly payroll and artists’ commissions are disbursed in a timely manner and associated taxes are paid. Ensure sales tax is paid according to Maine tax law. Ensure all bills are paid in a timely manner. Ensure that all reports pertaining to non-profit and tax status, unemployment and other insurance coverage and granting agencies are filed on a timely basis.
– Periodically review and update risk management both fiscal and physical.
– Act as the Harlow liaison with the building owner/landlord.

Community Relations:
– Serve as official spokesperson for the organization.
– Develop and supervise implementation of cost effective public relations strategies that enhance the community’s awareness of and participation in programs with Marketing manager.
– Ensure the Harlow Gallery website is a current and dynamic information source.
– Develop social media plan and regularly review social media best practices, to ensure Harlow Gallery presence is relevant and cost effective (Facebook, Twitter, Instagram, etc).
– Establish and maintain working relationships with city and community leaders, media outlets, businesses, organizations (especially arts) and schools interested in engaging with or supporting the arts.
– Establish and maintain effective communications with KVAA membership, community agencies (arts and non-arts), staff, volunteers, and constituents.
– Attend Hallowell City Council and Cultural Committee and Chamber meetings as Harlow representative.

Industry Trends & Connections:
– Maintain a professional awareness of the arts industry, especially in Maine, through attendance at seminars, conferences, workshops, and other activities that provide for increased skill and knowledge for all staff.


Education: Bachelor’s of Arts in art, nonprofit management, arts administration, or related field preferred; Master’s in nonprofit management, arts administration, or related field a plus..

Experience: Experience in nonprofit or arts administration ideal, especially in the areas of fiscal management, supervising paid staff and volunteers, and experience in working with board of directors. Demonstrated ability to carry out the variety of tasks outlined in the position description. Experience in working collaboratively with groups or public or private agencies. Demonstrated ability in public speaking, clear and effective written and oral communications, and effective group and people management skills. Knowledge of Maine arts industry a plus.

Knowledge, Skills and Abilities: Collaborative management style; ability to plan, direct and coordinate activities; work with funding providers, community groups and other organizations as necessary; meticulous and conscientious work in regards to deadlines; exhibit independent judgment in the development, implementation and evaluation of plans, procedures and policies. Ability to read, analyze, and interpret financial reports, and legal documents; write reports, business correspondence, and procedure manuals; communicate effectively in both written and oral form; and, effectively present information to stakeholders.

Experience in use of computer software & cloudware essential particularly Gmail and Google Drive, WordPress, Exceed Beyond, Vertical Response, Microsoft Office and business use of social media platforms, especially Facebook, Twitter and Instagram.