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First read through this entire page … then download and complete the proposal form and send it to us — we’ll chat!
Proposal form for use of space at the Harlow Gallery
The Kennebec Valley Art Association supports the artistic development of our member artists, both amateur and professional, by providing opportunities for exhibition and other professional development at the Harlow Gallery. These include workshops, lectures, demonstrations and other special events. Our policy is to make our space available to a broad range of artists’ groups for meetings and events that are important to artistic growth and for the exchange of ideas. Because we believe the arts are integral to a well-rounded and vibrant community, and can be a key factor in personal growth and self- improvement, we strive to involve the greater community in the arts and to invite them into the Harlow Gallery at every opportunity.
In proposing an event at the Harlow Gallery, please keep in mind the following:
1. We have a busy schedule at the Harlow Gallery; we will consider your event only if it does not conflict or interfere with our regular programing. Visit our calendar for more info.
2. Arts related proposals have priority (that includes music, literary arts and theater of course).
3. Harlow Gallery use of space fee is $30 or 30% of donations, tuition, ticket sales, entry fee or any other proceeds, whichever is greater. When setting tuition rates we request you offer a discounted rate for members of the KVAA if possible. For an ongoing arts related club or meeting, a donation of at least $20 per meeting or $250 per year, whichever is greater. Negotiable for fellow non-profits or charitable causes.
4. The Harlow Gallery has limited storage capacity and cannot provide class instructors with storage for supplies at this time. Instructors will need to take all supplies with them and have students take their work and or supplies with them as well.
WHAT HARLOW STAFF WILL DO
Staffing at the Harlow Gallery is part-time, and all of that time is allotted to Harlow Gallery events and exhibitions. The more self sufficient and supportive you can be, the better for us. You can expect our staff to:
In the case of classes and workshops, we will register students and handle all tuition payments. Instructor will receive a check the week of the first class.
Put out a press release. We will email a press release to media outlets , using the write up and jpg images you provide at least one month before your event.
Include your event on this website. Using your write-up and images.
Create an event page on Facebook. www.facebook.com/harlowgallery Again, using your write-up and images.
Orient you in opening and closing the gallery and assign you a key if your event begins or ends outside of regular gallery hours (Wednesday-Saturday noon – 6pm).
PROMOTING YOUR EVENT | GROUP | WORKSHOP | CLASS
The Kennebec Valley Art Association and the Harlow Gallery are run by a small part-time staff supported by lots of volunteer hours. You can help your event be successful by participating in the promotions process.
WHAT YOU CAN DO
Provide complete and timely information. Email us a clear, complete description of your event in an email (not as an attachment!) Your write up should sum up the full story in a brief first paragraph describing who, what, when, where and why. You can go on to provide as much detail as you like. We reserve the right to edit this as needed, and will release the final version subject to your approval. Attach up to three high quality jpg images, ideally around 1 megabyte in size. It is essential we have AT LEAST ONE.
Design and distribute a flyer or poster. Post them in and around Hallowell and in and around your town. Leave a stack at the Harlow for gallery visitors to take. If you do an electronic version we will print one to post at the Harlow.
Share on Facebook. Help promote the event page by inviting your friends and sharing the event on your personal profile in the weeks leading up to the event.
Advertise in local newspapers, etc.
Post your event online. There are many online calendars available but posting to them can be a time intensive project. These are some of the calendars with statewide reach. There are many others, some fee based. You can help us by posting the final press release version, along with an image of your choice to the following:
Maine Arts Commission calendar of events: mainearts.maine.gov/eventcalender.aspx
MPBN events calendar: events.publicbroadcasting.net/mpbc/events.eventsmain
Maine Gallery Guide online calendar: www.mainegalleryguide.com/contact.aspx
MaineToday.com www.mainetoday.com/postevent.html
FEE BASED but worth considering:
